Job Description

Program Coordinator

Greene Resources has partnered with Semiconductor Research Corporation to find a Program Coordinator to join a growing and dynamic team! The Program Coordinator serves as primary project and administrative liaison to SMART USA Institute research programs, ensuring cohesive and efficient operations across multiple assigned programs. This role plans, coordinates, and oversees the delivery of administrative support to the Program Manager/Director, Industry Liaisons, and academic Principal Investigators (PIs) to meet key program deliverables, schedules, and deadlines. They ensure coordination of solicitation processes, successful planning and facilitation of annual reviews, and contract compliance. The Program Coordinator develops and maintains recordkeeping systems and procedures. They interact regularly with a variety of external stakeholders from industry, government, and universities, requiring professional demeanor and engagement.

Contract Compliance:

• Ensures contract compliance by tracking academia past due deliverables and performance issues.
• Ensures invoicing is current and accurate.
• Monitors scholar assignments for each task under review.
• Communicates notifications to PIs regarding the status of program tasks

Annual Reviews:

• Schedules and plans presentations and poster session reviews. Communicate requirements to PIs and scholars. Collect presentations/posters in paper and recorded format.
• Assists Program Manager/Director in facilitation of virtual reviews and troubleshooting technical issues.
• Communicates logistical details to members. Produces and provides the required documents prior to review. Collects and processes scoring forms post review.
• Prepares all annual review recordings for posting to the website.
• Prepares feedback letters for PIs based on industry comments.
• Distributes, collects, and processes Key Performance Indicator Scorecards (KPI) to track tech transfer and aggregated results.
• Prepares and administers tutorials, training, and demos for academia participants on using virtual application platforms to enhance their engagement experience.

Solicitations:

• Collaborates with management to prepare research documentation needs.
• Utilizing OpenWater platform creates and manages solicitations.
• Creates solicitation announcements. Collects and processes white papers and proposals.
• Extracts and analyzes ratings report and member input to identify winning proposals. Notifies winners and non-winners.
• Prepares initial funding proposals. Collaborates with proposal applicants on scope of work or funding modifications. Prepares final draft proposal in preparation for contract negotiations.

Additional Duties:

• Plans, schedules, and facilitates monthly meetings. Edits and distributes materials and records meeting notes/action items.
• Provides administrative support to Institute team (departments, managers) throughout the organization during slower periods and as needed.

Position Requirements:

• Excellent organizational skills with high attention to detail.
• Excellent time management skills, including meeting deadlines.
• Self-starter, able to work autonomously to complete tasks.
• Excellent communication skills, both oral and written; keen listening skills.
• Trustworthy, personable, and energetic, with a consistently positive outlook.
• Sound knowledge of business meeting protocols.
• Able to learn and adapt to new technology and software platforms.
• High degree of professionalism with effective interpersonal/customer relations skills.

Experience & Education:

• An associate’s degree or equivalent experience is required. Bachelor’s degree is preferred.
• 2 to 4 years of experience in project administration and support, preferably in research, technology, and/or academic environment
• Experience working with diverse internal and external stakeholders
• Knowledge of Microsoft Office Suite, including Teams and Outlook.
• Project management experience, including facilitating and owning programs/projects from implementation to completion, is preferred.
• Experience using virtual applications (Webex, Zoom, TEAMS) is a plus

Job Details:

• Location: Durham, NC (Hybrid)
• Pay: $55,000 to 62,000/year
• Type: Full-time; Direct Hire
• Schedule: Day Shift

Greene Resources is part of Array Corporation , the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream.

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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